Controlled storage and access
DocuWare has security mechanisms for internal control and meeting audit requirements, protecting documents from importation through long-term archiving on read-only media and storage systems. DocuWare helps you meet your legal and regulatory standards including: AO, HIPAA, Basel II and Sarbanes Oxley. Retention and deletion periods are monitored automatically. The DocuWare database is capable of tracking storage locations and retention periods of physical paper files.

Description

Legally compliant document and data access
DocuWare ensures that data, which may be needed for legal reasons, can be accessed throughout the entire statutory retention period by means of export functions. You can also create form templates in DocuWare to ensure that spool data - which is imported automatically from business solutions using either Computer Output on Laser Disk (COLD) or the TIFFMAKER Windows printer driver - can be reproduced in its original format at any time.

Tailor-made access rights
Access to documents is reliably controlled through a detailed authorization concept consisting of groups, roles and profiles. This concept ensures that employees, auditors, customers and suppliers will only see the documents they are allowed to by their level of authorization. Direct access to document files via the file system is not permitted. And log functions make it possible to prove who accessed and/or modified a document and when, even years later.

Electronic signature
DocuWare accommodates all forms of electronic signature: simple, advanced, and qualified signatures as well as time stamps and handwritten signatures. They are all seamlessly integrated in the DocuWare system and thus available to all users. They provide an additional way of guaranteeing the integrity of documents and the authenticity of users. Through its comprehensive security features, DocuWare supports compliance within the company.

If you would like to find out further information, please contact us.