|
Organised Storage
DocuWare lists all documents, regardless of origin, together in the same document pool - "file cabinets" - according to standard criteria. This applies to business documents (whether scanned or created in your own data processing system), correspondences, drawings, images and all kinds of documentation as well as e-mail and Microsoft Office files.
Open standards for documents and index data
Document files are saved to the file cabinets either in their original format or as TIFF or PNG images using the TIFFMAKER printer driver which comes standard in DocuWare. A metafile in XML format is saved for each document file. It records markups, electronic stamps, signatures and a duplicate of the index data for each document. The main storage location for index data is a relational database linked to the document files. This ensures that all documents can be retrieved easily and enriched with a fulltext index if required.
Automatic filing
DocuWare offers various methods of automatically integrating index data from external sources such as text files, databases, and address books, which facilitates correct indexing. Some of these options are standard features while others require add-on modules.
Demand-led storage systems
DocuWare file cabinets store documents through their life cycle: from the moment they are imported or created, through editing and processing, to record retention requirements. It supports all the main storage technologies: simple hard-disk and RAID systems, CD, DVD and WORM in manual or jukebox operation, plus content addressed storage (CAS) and storage area network (SAN) solutions. The Integrated Hierarchical Storage Management (HSM) ensures that documents are automatically transferred to the most suitable storage medium according to their current status, e.g. how often they are accessed or on the basis of legal requirements.
Autonomous file cabinets
All or selected documents in a file cabinet can be read from a CD or DVD, without there having to be a DocuWare client or software on the user's computer to display the documents. This allows you to distribute catalogs, lists and technical drawings easily on CD/DVD to customers and vendors who do not have an installed DocuWare system.
If you would like to find out further information, please contact us. |
