1. DEFINITIONS
1.1 “Customer” means the party identified as the Customer in this Agreement to whom I-file Ltd may agree to supply Products and/or Services in accordance with these Terms and Conditions.
1.2 “I-file Ltd” means I-file Ltd, 5a Towngate, Leyland. PR25 2EN or any subsidiary or associated company.
1.3 “Products” means goods or services including but not limited to computer hardware and software items to be provided by I-file Ltd to the Customer in accordance with these Terms and Conditions.
1.4 “Third Parties Software” means all software owned by or licensed to the Customer from a third party owner (whether or not supplied by I-file Ltd) and which comprises part of the Products.
2. ORDER ACCEPTANCE
2.1 All orders placed with I-file Ltd by the Customer for Products and/or Services shall constitute an offer to I-file Ltd under these Terms and Conditions, subject to availability of the Products and/or Services and to acceptance of the order by I-file Ltd authorised representative.
2.2 All orders are accepted and Products and/or Services supplied subject to these express Terms and Conditions only. No amendment to these Terms and Conditions will be valid unless confirmed in writing on or after the date hereof by I-file Ltd¹s authorised representative.
2.3 It is agreed that these Terms and Conditions prevail over the Customer¹s Terms and Conditions of purchase unless these latter Terms and Conditions are amended by I-file Ltd in writing and signed by I-file Ltd.
3. INDEPENDENT CONTRACTOR
3.1 The relationship between the Supplier and Customer is that of Independent Contractor. Neither party is the agent of each other, and neither party has any authority to make any contractor make any obligation expressly or impliedly in the name of the other party, without that party¹s prior written consent for express purposes connected with the performance of this Agreement.
3.2 Neither party to these Terms and Conditions will employ or solicit the employment of a member of staff of the other party.
4. DESPATCH
4.1 Any time quoted for despatch is to be treated as an estimate only, but despatch may be postponed because of conditions beyond I-file Ltd¹s reasonable control, and in no event shall I-file Ltd be liable for any damages or penalty for delay in despatch or delivery.
4.2 Risk shall pass to the Customer at the time the Products are despatched by I-file Ltd accepts no liability for loss or damage caused by the carrier. If Products have not been received, the Customer must notify I-file Ltd within 7 days of the date of the invoice. If proof of delivery is required, this must be requested within 14 days of the date of the invoice.
5. CANCELLATION AND RESCHEDULING
Subject to clause 8.2, any request by the Customer for cancellation of any order or for the rescheduling of any deliveries will only be considered by I-file Ltd if made at least 12 hours before despatch of the Products, and shall be subject to acceptance by I-file Ltd at I-file Ltd¹s sole discretion, and subject to a reasonable administration charge therefore by I-file Ltd, The Customer hereby agrees to indemnify I-file Ltd against all loss, costs (including the cost of labour and materials used and overheads incurred), damages, charges and expenses arising out of the order and its cancellation or rescheduling.
6. PRICES
6.1 Catalogues, price lists and other advertising literature or material as used by I-file Ltd are intended only as an indication as to the price and range of goods/services offered and no prices, descriptions or other particulars contained therein shall be binding on I-file Ltd.
6.2 All prices are given by I-file Ltd at the time of the order on an ex-works basis and the Customer is liable to pay for transport, packing and insurance.
6.3 All quoted or listed prices are based on the cost to I-file Ltd of supplying the Products to the Customer. If before delivery of the Products there occurs any increase in any way of such costs in respect of Products which have not yet been delivered, the price payable may be subject to amendment without notice at I-file Ltd¹s discretion.
6.4 All prices are exclusive of Value Added Tax and any similar taxes. All such taxes are payable by the Customer and will be supplied in accordance with UK legislation in force at the tax point date.
6.5 I-file Ltd. reserve the right to review i-care support costs at time of annual contract renewal, any increases would be notified to the Customer at the time of renewal in writing.
7. PAYMENT TERMS
7.1 Invoices will be raised and dated by I-file Ltd on the date of despatch of the Products. Unless otherwise specifically requested and agreed, invoices will be payable by the Customer within 30 days from the date of invoice. Payments which are not received when payable will be considered overdue and remain payable by the Customer together with interest for late payment from the date payable at the rate of 2% per annum above the base rate for the time being of the RBOS Bank. Such interest shall accrue on a daily basis and be payable on demand after as well as before judgment.
7.2 When all prices, taxes and charges due in respect of the Products and any Products supplied previously to the Customer have been paid in full, title to hardware Products only shall pass to the Customer.
7.3 Notwithstanding despatch and the passing of risk in the Products to the Customer pursuant to Clause 4, or any other provision of these conditions, the property of the hardware Products shall not pass to the Customer until I-file Ltd has received cash or cleared funds payment of the price of the Products and all of the Products agreed to be sold by I-file Ltd to the Customer for which payment is then due.
7.4 Until such time as the property in the Products passes to the Customer, the Customer shall hold the Products as I-file Ltd¹s fiduciary agent and bailee, and shall keep the Products properly stored, protected and insured and identified as I-file Ltd¹s property. Until that time the Customer shall be entitled to resell or use the products in the ordinary course of its business, but shall account to I-file Ltd for the proceeds of sale or otherwise of the Products, whether tangible or intangible, including insurance proceeds, and shall keep all such proceeds separate from any monies or properties of the Customer and third parties and, in the case of tangible proceeds, properly stored, protected and insured.
7.5 Until such time as the property in the Products passes to the Customer (and provided the Products are still in existence and not been resold), I-file Ltd shall be entitled at any time to require the Products be delivered to I-file Ltd and, if the Customer fails to do so forthwith, to enter upon any premises of the Customer or any third party where the Products are stored and repossess the Products.
7.6 The Customer¹s power of sale or right to use such Products shall immediately cease if an Administrative Receiver is appointed over all or any part of its assets or if it adjudicated bankrupt or enters liquidation whether compulsory or voluntary, or if the Customer makes an arrangement with its creditors, or generally becomes unable to pay its debts within the meaninAg of the Insolvency Act 1986.
7.7 On termination of the Company¹s power of sale or right to use the Products the Customer will immediately hold the Products to the order of I-file Ltd.
7.8 The Customer shall not be entitled to pledge or in anyway charge by way of security for any indebtness any of the Products which remain the property of I-file Ltd, but if the Customer does so, all monies owing by the Customer to I-file Ltd shall (without prejudice to any other right or remedy of the seller) forthwith become due and payable.
7.9 I-file Ltd reserves the right to cease supplies of Products and/or Services to the Customer at any time. On such cessation of supplies, I-file Ltd reserves the right to withdraw any credit facility such that the whole of the Customer¹s account becomes due for payment forthwith.
8. SPECIFICATION OF PRODUCTS/SERVICES
8.1 I-file Ltd will not be liable in respect of any loss or damage caused by or resulting from any variation for whatsoever reason in the manufacturer¹s specifications or technical data and will not be responsible for any loss or damage resulting from curtailment or cessation of supply following such variation. I-file Ltd will use its reasonable endeavors to advise the Customer of any such impending variation as soon as it receives any such notice thereof from the manufacturer.
8.2 Unless otherwise agreed, the Products are supplied in accordance with the manufacturer¹s standard specifications as these may be improved, substituted or modified. I-file Ltd reserves the right to increase its quoted or listed price, or to charge accordingly in respect of any orders accepted for Products of non-standard specifications and in no circumstances will it consider cancellation of such orders or the return of such orders.
8.3 (a) The supplier will use reasonable endeavors to provide the customer with the services, however, it is technically impractical through the services to ensure that the customer suffers no network failures or that the supplier can solve all network failures.
(b) The supplier will establish and maintain such security measures and procedures as are reasonably practical to provide for the safe custody of the customer’s information and data which may come into the supplier’s possession and to prevent unauthorised access thereto or use thereof.
9. PROPRIETARY RIGHTS IN SOFTWARE PRODUCTS
9.1 The Customer hereby acknowledges that any proprietary rights in any Third Party Software supplied hereunder including, but not limited to any title or ownership rights, patent rights, copyrights and trade secret rights, shall at all times and for all purposes vest and remain vested in the Third Party Software owner.
9.2 The Customer hereby acknowledges that it is its sole responsibility to comply with any Terms and Conditions of licence attaching to Third Party Software supplied and delivered by I-file Ltd (including if so required the execution and return of a Third Party Software licence).The Customer is hereby notified that failure to comply with such Terms and Conditions could result in the Customer being refused a software licence or having the same revoked by the proprietary owner. The Customer further agrees to indemnify I-file Ltd in respect of any costs, charges or expenses incurred by I-file Ltd at the suit of a Third Party Software owner as a result of any breach by the Customer of such.
9.3 NO TITLE OR OWNERSHIP OF SOFTWARE PRODUCTS OR ANY THIRD PARTY SOFTWARE LICENCED TO THE CUSTOMER UNDER THIS AGREEMENT IS TRANSFERRED TO THE CUSTOMER UNDER ANY CIRCUMSTANCES.
10. RETURNS
10.1 I-file Ltd reserves the right to levy an administration charge in respect of the rotation of Products and returns.
10.2 Returns must be made subject to the following:
(a) prior authority having been obtained from I-file Ltd which will be given at I-file Ltd¹s sole discretion
(b) within 30 days of the date of the invoice and subject to stock rotation policy
(c) the Products must be properly packed, in a saleable condition, accompanied by a list and still covered by warranty (see section 11)
10.3 I-file Ltd reserves the right to reject any Products which do not comply with the conditions set out in clause 10.2.
10.4 If I-file Ltd nevertheless agrees to accept any Products returned which are not in a saleable condition, I-file Ltd reserves the right to charge the cost to the Customer of bringing the Products into a saleable condition.
11. WARRANTY
11.1 I-file Ltd warrants that it has good title to or licence to supply all Products to the Customer.
11.2 If any part of the hardware Products should prove defective in materials or workmanship under normal operation or service, such Products will be repaired or replaced only in accordance with any warranty cover or terms as provided by the manufacturer of the Products PROVIDED THAT no unauthorised modifications to the Product or to the system of which the Product forms part have taken place. I-file Ltd is not responsible for the cost of labour or other expenses incurred in repairing defective or non-conforming parts.
11.3 All software Products supplied hereunder are supplied “as is” and the sole obligation of I-file Ltd in connection with the supply of software Products is to use all reasonable endeavors to obtain and supply a corrected version from the manufacturer concerned in the event that such software Product should fail to conform to product description PROVIDED ALWAYS THAT the Customer notifies I-file Ltd of any such non-conformity within 90 days of the date of delivery of the applicable software Product.
11.4 If the Products are rejected by the Customer as not being in accordance with the Customer¹s order pursuant to clause 11.2 or 11.3, Ifile Ltd will only accept the return of such Products provided that it receives written notification thereof giving detailed reasons for rejection. I-file Ltd will not consider any claim for compensation, indemnity or refund under liability, if any, has been established or agreed with the manufacturer and where applicable the insurance company. Under no circumstances shall the invoiced Products be deducted or set off by the Customer until I-file Ltd has passed a corresponding credit note.
11.5 EXCEPT AS SPECIFICALLY SET OUT IN THIS CLAUSE 11, I-FILE LTD DISCLAIMS AND EXCLUDES ALL OTHER WARRANTIES, WHETHER EXPRESS OR IMPLIED, BY STATUTE OR OTHERWISE, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF DESCRIPTION, DESIGN, SATISFACTORY QUALITY AND FITNESS FOR A PARTICULAR PURPOSE, OR ARISING FROM ANY PREVIOUS COURSE OF DEALING, USAGE OR TRADE PRACTICE.
12. INDEMNITIES AND LIMITS OF LIABILITY
12.1 I-file Ltd will indemnify the Customer for direct physical injury or death caused solely by defects in any of the Products or caused solely by the negligence of its assigned employees acting within the course of their employment and the scope of their authority.
12.2 I-file Ltd will indemnify the Customer for direct damage to property caused solely by defects in any of the Products or caused solely by the negligence of its assigned employees acting within the course of their employment and the scope of their authority. The total liability of I-file Ltd under this sub-clause shall be limited to £100,000 for any one event or series of connected events.
12.3 Except as stated in clauses 12.1 and 12.2 above, I-file Ltd disclaims and excludes all liability to the Customer in connections with these Terms and Conditions including the Customer¹s use of the Products and in no event shall I-file Ltd be liable to the Customer for special, indirect or consequential damage including but not limited to loss of profits arising from loss of data or in connection with the use of the Products. All terms of any nature, express or implied, statutory or otherwise, as to correspondence with any particular description or sample, fitness for purpose or merchantability, are hereby excluded.
12.4 The Customer shall indemnify and defend I-file Ltd and its employees in respect of any claims by third parties which are occasioned by or arise from any I-file Ltd performance or non-performance pursuant to the instructions of the Customer or its authorised representative.
12.5 (a) The supplier does not know how a problem in the customer’s network might harm the customer’s business. The supplier is not liable or in any way responsible for any loss of profit, loss or spoiling of data, network downtime, reputation, goodwill or any financial loss, or any liability the customer may have to a third party, however, it is caused.
(b) The supplier does not exclude or restrict liability for death or personal injury resulting from the supplier’s negligence.
(c) The supplier shall not be liable for any failure in performance or services for reasons beyond the supplier’s control included but not limited to default or failure of a third party, telephone operators, government actions or force majeure.
13. TERMINATION FOR CLAUSE
This agreement may be terminated forthwith by notice in writing:
13.1 By I-file Ltd if the Customer fails to pay any sums due hereunder by the due date notwithstanding the provisions for late payment as in clause 7.1.
13.2 If either party fails to perform any of its obligations under this Agreement and such failure continues for a period of 14 days after written notice thereof, by the other party.
13.3 If either party is involved in any legal proceedings concerning its solvency, or ceases trading, or commits an act of bankruptcy or is adjudicated bankrupt or enters liquidation, whether compulsory or voluntary, other than for the purposes of an amalgamation or a reconstruction, or makes an arrangement with creditors or petitions for an administration order or has a Receiver or Manager appointed over all or any part of its assets or generally becomes unable to pay its debts within the meaning of Section 123 of the Insolvency Act 1986, then without prejudice to any other rights or remedies available to it, the other party shall have the right to terminate this Agreement forthwith.
13.4 Any termination of this Agreement pursuant to this clause shall be without prejudice to any other rights or remedies a party may be entitled to hereunder or at law, and shall not affect any accrued rights or liabilities of either party.
14. EXPORT AND/OR RE-EXPORT LIMITATION
Having regard to the current statutory or other United Kingdom government regulations in force from time to time and, in the case of Products manufactured in the United States of America, to the current export rules and regulations of the United States Department of Commerce in force from time to time and regardless of any disclosure made by the Customer to I-file Ltd of an ultimate destination for any Products, the customer will not export or re-export any Products without first obtaining all such written consents or authorisations as may be required by any applicable government regulations.
15. CONTRACT
15.1 The headings in this Agreement are for ease of reference only and shall not affect its interpretation or construction.
15.2 No forbearance, delay, indulgence by either party in enforcing its respective rights shall prejudice or restrict the rights of that party, and no waiver of any such rights or of any breach of any contractual terms shall be deemed to be a waiver of any other right or any later breach.
15.3 The Customer agrees not to assign any of its rights herein without the prior written consent of I-file Ltd.
15.4 In the event of any of these Terms and Conditions or any part of them being judged illegal or unenforceable for any reason, the continuation in full force and effect of the remainder of them shall not be prejudiced.
15.5 Neither party shall be liable to the other for any delay in failure to perform its obligations hereunder (other than a payment of money) where such delay or failure results from force major act of God, fire, explosion, accident, industrial dispute or any cause beyond its reasonable control.
15.6 Any documents or notices given hereunder by either party to the other must be in writing and may be delivered personally or by recorded delivery or registered post and in the case of post will be deemed to have been given 2 working days after the date of posting. Documents or notices shall be delivered or sent to the addresses of the parties on the first page of this Agreement or to any other address notified in the normal course of trading in writing by either party to the other for the purpose of receiving documents or notices after the date of this Agreement.
15.7 These Terms and Conditions shall be construed in accordance with English Law.
END.

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