Automated mailroom processing increases corporate efficiency.
AUTOMATICALLY IDENTIFY INCOMING MAIL AND ROUTE TO DEPARTMENT OR INDIVIDUAL
- Efficiently manage all types of documents (e.g., invoices, contracts, reports and general correspondence) in a variety of formats, including paper, faxes, e-mail, XML and electronic documents
- Seamless integration with corporate e-mail, document management, content management, workflow, CRM or ERP systems
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GREATLY ENHANCE PRODUCTIVITY BY AUTO-EXTRACTING BUSINESS CRITICAL INFORMATION AND INTEGRATING IT WITH BUSINESS PROCESSES
- Optimise business processes by capturing critical information immediately upon entry into the organisation
- Pre-defined rules ensure that documents and data are automatically delivered to the appropriate business application(s)
- Increase staff productivity and reduce labour costs. Manual keying of data by specialist departmental staff is dramatically reduced; staff can focus on more valuable tasks
- Improve customer service through accelerated processing and response times
- Archive and store documents in secure & instantly retrievable electronic format
THE ASCENT FOR MAILROOMS CAPTURE PLATFORM:
KOFAX ASCENT CAPTURE AND VRS
Ascent for Mailrooms is based upon Kofax document capture technology, ensuring unparalleled performance and scalability. Kofax products set the standard in professional document capture and are used by more than 10,000 organisations worldwide. Kofax is a DICOM Group company.
Ascent for Mailrooms is an open, scalable application that automatically classifies and routes all types of incoming mail. Ascent for Mailrooms eliminates the need for manual sorting of mail so that incoming documents are instantly routed to individual recipients or back-end ERP, CRM, content management or workflow systems.
Ascent for Mailrooms can also extract business critical information from incoming documents. Examples of data that companies choose to auto-capture include: details from invoices, purchaser information from warranty cards, market research results from questionnaires and applicant information from CVs. This valuable information is integrated for use by enterprise business applications.
How it works...
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CAPTURE/IMPORT
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- Paper documents are digitised using a professional document scanner and Kofax's Ascent Capture software
- Electronic documents can also be imported
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| 2
IMAGE ENHANCEMENT FOR SCANNED DOCUMENTS
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- Kofax's award-winning VirtualReScan (VRS) technology automatically improves the quality of scanned images
- Even poor quality originals are transformed into legible images, optimised for data extraction
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| 3 DATA RECOGNITION AND EXTRACTION |
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- Ascent for Mailrooms classifies incoming documents (invoice, CV, warranty card, questionnaire, etc)
- For documents requiring data extraction, the next step is
Extraction (step 4)
- For documents requiring classification only, the next
step is Validation (step 5)
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| 4 EXTRACTION |
| 5 VALIDATION |
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- Document types and extracted data are checked by a skilled operator or through database lookups, or a configurable combination of both.
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| 6 RELEASE |
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- Validated data and images are exported to any ERP, accounting, workflow or document management solution using Kofax Ascent Capture release scripts
- For ease of use, standard release interfaces are available for dozens of industry leading solutions, including SAP® R/3®
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| 7 SECURE STORAGE |
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- Released documents are simultaneously archived in accordance with corporate and legal retention policies. i-file offer a wide range of archival storage technologies and can recommend the best option for your requirements.
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If you would like to find out further information, please contact us.
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